Supply & Inventory Agent
Keeps stock available without over-buying, catches purchasing problems early, and protects gross margin.
The problem it addresses
Stock decisions are made location by location, from the last invoice and gut feel. Money sits in slow stock in one location while another runs out, supplier prices creep up unnoticed, and nobody has time to compare suppliers before the next order goes out.
- Reports to
- Inventory / procurement lead
- Reads
- Inventory, Sales, Purchasing, Product catalog
What changes for the team
Less excess stock and waste
a transfer from a location with surplus is proposed before a new purchase is made.
Better product availability
items running short are surfaced with the days of cover left, before the shelf is empty.
Purchasing problems caught early
sustained supplier price creep and late deliveries are named with the riyals and days involved.
Gross margin protected
products priced below their own cost are flagged, and purchase orders are chosen on price and lead time together, not price alone.
Cleaner master data, so every stock and margin report the business runs is built on the right product records
It drafts. A person decides. Some things are never drafted.
What lands in your queue
- A draft internal transfer when another location already holds the stock
- A draft purchase order with supplier, quantity and price chosen on price and lead time
- A supplier switch recommendation, on real price and lead time only, never an invented quality score
- Flags for price variance, late delivery, duplicate barcodes, missing attributes, price below cost and connector sync failures
Under a person's approval
- Every draft waits for your inventory lead's approval. A purchase order of 20,000 SAR or more also needs an owner's sign-off.
- Approving a transfer or purchase order creates the draft document in your system for your buyer to confirm. The recommendation-only skills record your decision and your team makes the change.
- Supplier negotiation, approving a new vendor and any food-safety judgment stay with people.
It cannot
- Negotiate a supplier contract or approve a new vendor
- Release a payment
- Merge, edit or delete a product record, or change a price
- Bulk-change many records in one action
How approvals, owner sign-off and the blocked list work: security and control.
The skills, one check or draft each
Executes on approval means approving the draft writes to your system. Recommends means the approval records the decision and your team makes the change. Planned is not built.
- Stock & reorderDays of cover per product per location, against your own configurable shortage/excess thresholds (platform defaults: 14 / 90 days). Internal transfer before a new purchase, checked against the source location's own cover so a transfer never creates a new shortage to fix another.Executes on approval
- Purchase-order draftingDraft POs picked on price and lead time together; on approval the RFQ is created in your ERP and the write is verified afterward. Large orders route to owner sign-off; the threshold is configurable per tenant.Executes on approval
- Supplier comparison & switchCompares suppliers on real price and lead time only. Your ERP has no on-time-delivery, fill-rate, or return-rate field, so this never shows an invented quality or reliability score.Recommends
- Price varianceSustained supplier price creep against the actual purchase history: a recommendation for your buyer to review, not an automatic system write.Recommends
- Late deliveryOpen POs whose expected date has passed, with the real days late: an internal ops flag, not a message to the supplier.Recommends
- Recipe / BOM explosionFor F&B: finished-product sales exploded into ingredient consumption before judging cover. Feeds the Stock & reorder skill above; has no draft or approval of its own.Recommends
- Catalog & data qualityDuplicate barcodes (checked against product-name similarity, not the barcode alone, since a shared code between a genuine variant/multipack and a real duplicate is never auto-classified either way), missing SKU/category, products priced below cost, connector sync failures. Every finding is a recommendation your team confirms; nothing is merged, edited, or deleted automatically.Recommends
One location has 6 days of cover left on a fast-moving line; another holds 90 days.
38,200 SAR
purchase avoided if the transfer covers it
- Decision
- Inventory lead approves the transfer; the purchase order draft is rejected
- Result
- A draft transfer is created in your system for the warehouse to confirm; the decision and the riyals are on the value statement as governed
See what it finds in your data.
Free to start, no card. Which systems it can read is on the connectors page.
Start free