AI teammates audit supplier bills, tax compliance, and payroll around the clock. Your managers review the evidence and approve every entry before it touches your ledger.
From your initial 15-minute connection to your first sign-off in the RoleAxis dashboard, here is how RoleAxis runs your back office with complete human control.
Link your ERP, back-office systems, corporate bank feeds, or document repositories in 15 minutes using secure, read-only API access. RoleAxis connects to any back-office software your business runs on: Odoo, Qoyod, Zoho Books, Jisr, Google Workspace, Microsoft 365, or direct file uploads. Zero IT consultants, zero migrations, and zero disruption to daily operations.
Your AI teammates work every day across finance, procurement, payroll, and operations. They cross-reference purchase orders against supplier bills, verify 15% ZATCA Phase 2 compliance, and learn your business over time through persistent memory.
When a discrepancy or draft action is ready, an alert is sent via WhatsApp, Slack, or email. This notification is a doorbell only: the actual decision happens inside the RoleAxis dashboard. Your manager opens the dashboard, inspects side-by-side evidence and original documents, and approves or rejects in seconds.
Nothing is ever written, changed, or posted to your live systems automatically. That is not a feature: it is the architecture. Only after your explicit sign-off in the dashboard does RoleAxis sync the record to your connected systems with permanent, tamper-evident audit records showing who approved, when, and why.
Traditional enterprise software requires months of IT consultants and expensive setup fees. RoleAxis is live in 2 days.
You enter your system connection details. RoleAxis connects directly to your software with a secure, read-only connection, auto-importing the last 90 days of vendors, open purchase orders, and pending supplier bills.
A live pending invoice is checked against purchase orders and receiving notes. You open your RoleAxis Dashboard Work Queue, review items, amounts, and variances side by side, and sign off in seconds (with optional doorbell alerts via WhatsApp, Slack, or email enabled).
Business calculations must never rely on guesswork. Every task routes to the exact right method: strict arithmetic for VAT and pricing, pattern models for ordering trends, and AI exclusively for reading documents.
Exact mathematical verification and strict business rules. Predictable results with zero hallucination.
Statistical models tracking historic purchasing trends, supplier behaviors, and margin variations.
AI models applied exclusively for reading scanned invoices, receipts, and writing clear explanations.
RoleAxis incorporates Saudi regulatory requirements directly into every workflow, eliminating penalties before a single record is posted.
Rules-based check of tamper-proof security stamps, 15-digit TRNs, and 15% VAT arithmetic before ledger posting.
Annual Zakat base reconciliation and SADAD filing deadline tracking to ensure timely compliance within 120 days.
Monthly Saudization band monitoring and Qiwa quota alerts to prevent Red band violations and permit holds.
WPS wage file compilation, Article 107 overtime rate calculations, and monthly GOSI social insurance audits.
In plain business terms: RoleAxis never writes, modifies, or posts anything directly to your live accounting system or ERP database on its own. When an AI teammate spots an overbilling, a missing receipt, or an inventory discrepancy, it prepares the exact correction in a secure draft.
A clean summary appears in your RoleAxis Dashboard Work Queue. Only when you sign off does the transaction post to your books: stamped with a permanent sealed record proving who approved it, when, and why.
Every write to your business goes through you. Here's how often you're in the loop:
Every action is reviewed individually before it posts.
Every action reviewed individually before it posts
Individual vendor payment or contract commitment requiring personal verification.
Actions are grouped and reviewed together. High-value transactions (SAR 5,000+) require two distinct approvers automatically.
High-value (SAR 5,000+) requires two distinct approvers automatically
Weekly inventory replenishment; items SAR 5,000+ automatically hold for dual sign-off.
The AI runs; only flagged items surface for review. Transactions above SAR 20,000 escalate to a second approver automatically.
Transactions above SAR 20,000 escalate to a second approver automatically
Matched invoices process automatically; variances or items > SAR 20,000 escalate for approval.
Full visibility. No agent writes to any connected system.
Strict zero-write enforcement across all connected systems
Real-time compliance monitoring, ZATCA tax audits, and operational dashboards.
Zero unapproved writes. Every SAR traced.
Deploy your AI teammates in 48 hours. Keep complete manager review control on every entry.